candidate privacy policy.

At Randstad, we take the processing of the personal data you provide to us when using our services very seriously, and we are committed to keeping it completely secure.

In accordance with the European Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016, the General Data Protection Regulation of the European Union, the Spanish Organic Law 3/2018, of 5 December, on Personal Data Protection and Guarantee of Digital Rights, and the Andorran Law 29/2021, of 28 October, on Personal Data Protection (only applicable to processing operations to which this regulation is applicable), we inform you that your personal data will be processed in accordance with the requirements established in the aforementioned regulation.

Below you can find more information about our commitment to your privacy.

• who is the data controller of your data?

  The entities that act as Joint Controllers for the processing of your personal data vary according to the type of selection process (internal or external) in which you participate. Please note that internal selection processes are those aimed at selecting candidates for positions within Randstad's structure, while external selection processes are those aimed at covering services or vacancies for Randstad's Clients and/or Potential Clients. Hereinafter, the Randstad Group in Spain and the Randstad Andorra entities will be jointly referred to as Randstad.

   

  Depending on the type of selection process in which you participate, different entities will act as Joint Controllers.

   

  In the case of internal selection, the following act as Joint Data Controllers of the processing:

   

  • Randstad España, S.L.U., Tax Identification Code B-85536134
  • Randstad Empleo Empresa de Trabajo Temporal, S.A.U., Tax Identification Code A-80652928
  • Randstad Project Services, S.L.U., Tax Identification Code B-84425131
  • Randstad Sales & Trade Services, S.A.U., Tax Identification Code A-79492286
  • Randstad Digital, S.A.U., Tax Identification Code A-81989360
  • Randstad Consultores y Soluciones de Recursos Humanos, S.L.U., Tax Identification Code B-81500043
  • CTC Externalización, S.L.U. Tax Identification Code B-60924131
  • Linser Log, S.A. Tax Identification Code A-31604903
  • Centro Logístico Avanzado, S.L. Tax Identification Code B-47384649
  • Fundación Randstad, Tax Identification Code G-83844316
  • Avanzo Learning Progress, S.A., Tax Identification Code A-81944720
  • Randstad Recursos Humans, S.L., Tax Identification Code L-705605-U (entity based in Andorra)

   

  In the case of external selection, the following act as Joint Data Controllers of the processing:

   

  • Randstad Empleo Empresa de Trabajo Temporal, S.A.U., Tax Identification Code A-80652928
  • Randstad Project Services, S.L.U., Tax Identification Code B-84425131
  • Randstad Sales & Trade Services, S.A.U., Tax Identification Code A-79492286
  • Randstad Digital, S.A.U., Tax Identification Code A-81989360
  • Randstad Consultores y Soluciones de Recursos Humanos, S.L.U., Tax Identification Code B-81500043
  • CTC Externalización, S.L.U. Tax Identification Code B-60924131
  • Linser Log, S.A. Tax Identification Code A-31604903
  • Centro Logístico Avanzado, S.L. Tax Identification Code B-47384649
  • Fundación Randstad, Tax Identification Code G-83844316
  • Randstad Recursos Humans, S.L., Tax Identification Code L-705605-U (entity based in Andorra).

   

  In the case of Randstad Recursos Humans, S.L., this entity will only be jointly responsible for the data processing carried out within the scope of its activity. In the same way, the Randstad Foundation will only be jointly responsible for the processing of data under the protection of its foundational purpose, which is the achievement of equal employment opportunities for people with disabilities through the programmes it develops or in which it participates.

   

  The contact details for Randstad Group in Spain are:

  • Registered address: Calle Vía de los Poblados, nº 9, Edificio B, 28033 Madrid.
  • Email: proteccion.datos@randstad.es

   

  The contact details of Randstad in Andorra are:

  • Registered address: Sant Julià de Lòria, carrer de les Escoles nº 27, 1er, 3ª, Andorra
  • Email: proteccio.dades.andorra@randstad.es

   

  The aforementioned entities shall act as Joint Controllers within the framework of the execution and correct provision of the service that is the object of the processing, notwithstanding the processing of data that may be carried out autonomously by either entity as an independent controller and in accordance with its own data protection policy.

   

  In this regard, we inform you that the Randstad entities listed above have reached a joint controllership agreement that reflects the functions and relationships that correspond to each entity as joint controller for the processing of your personal data. The essential aspects of this agreement are available to you upon request via the contact e-mail address indicated in this section.

• what data is processed, for what purpose, and on what legitimate basis?

  Your data will be processed jointly by Randstad (irrespective of the recruitment service in which you participate) for any of the following purposes and on the basis of these lawful grounds:

   

  Purposes of processing	Types of data processed	Legitimate basis
  1. Initiate and maintain contact with you (also through professional social networks) as a potential candidate for current or future vacancies in which you may be interested.	Identification and contact details: Name, surname, e-mail, telephone/mobile number.	Randstad's legitimate interest in contacting you as a potential candidate for filling current or future vacancies (art. 6.1.F GDPR)
  2. Facilitating your job search, either with Randstad or with third party companies in which you may be interested now or in the future, either directly or at Randstad's specific proposal. To this end, your data may be communicated to Clients and/or Potential Clients. 3. Training and information on issues that can facilitate your access to the labour market. This may include sending automatic job alerts or seasonal employment campaigns. Although you can unsubscribe from this type of specific communication, this does not imply that Randstad cannot contact you for those aspects intrinsic to the service provided. 4. Informing you, including by electronic means, of all matters directly or indirectly related to the applications for which you are applying. 5. Randstad may carry out specific processing of the data you provide us with in order to obtain your professional profile and thus be able to analyse your professional and employment skills for the jobs you apply for. These processing activities shall in no case be considered as automated decision-making.	Identification and contact details: First name, surname, e-mail, telephone/mobile number, postal address, image and voice (e.g. in case of recorded interviews). Data relating to personal characteristics: Date of birth, nationality. Academic, professional, and employment-related data: CV, qualifications, education, training, knowledge, work/professional experience, studies, certifications, languages, courses, profession, job, professional profile, professional objectives, skills. Data relating to social circumstances: Permits, licences, accreditations. Work and professional references: Employment references and information on performance in previous employment positions. Skills and information derived from performance evaluations: soft skills, hard skills and, in general, information about your skills and performance. Data related to image, voice, and social media profiles: Video presentation, recording of interviews, social media profiles. Data collected from the use of the Website/APP: Username and password, browsing information, website/app access data, IP and, in general, technical data (e.g. metadata). Other data typologies: Time availability, type of vehicle, salary, and desired position.	Execution of the contractual relationship (art. 6.1.C GDPR) and legitimate interest in the case of communication of data to Potential Customers (art. 6.1.F GDPR)
  6. It is possible that, during the selection process, Randstad will ask for references about your professional performance from the companies in which you have indicated that you have worked. Identification and contact details: Name, surname, e-mail, telephone/mobile number.	Work and professional references: Employment references and information on performance in previous employment positions. Skills and information derived from performance evaluations: soft skills, hard skills and, in general, information about your skills and performance.	Randstad's legitimate interest in having relevant information about you for the development of selection, training, and/or recruitment activities (art. 6.1.F)
  7. Your contact details may be used for sending you newsletters, content and, in general, articles related to the working environment or geared towards the improvement of your employability and/or professional career. If you do not wish to receive these types of communications you can request to unsubscribe from them in your Myrandstad account settings. To find out how to do this, you should go to the "Unsubscribe from communications" section through the following link: https://www.randstad.es/candidatos/preguntas-frecuentes/. Please note that unsubscribing from these types of communications does not imply that Randstad cannot contact you for those aspects intrinsic to the service provided (e.g. sending job offers, use of the account, etc.)	Identification and contact details: Name, Surname, e-mail, telephone/mobile number.	Consent (art. 6.a GDPR)
  8. In the case of recruitment by any of the Randstad entities, your data may be processed for: (i) the formalisation of the contractual relationship; (ii) informing you of anything directly or indirectly related to that employment relationship.	Identification and contact details: Name, surname, e-mail address, proof of identity, telephone/mobile number, postal address. Employment documentation and employment-related data: electronic signature, bank account, copy of employment contract, payslip, social security number, valid work permit, job position and, in general, employment-related data. Data relating to personal characteristics: Date of birth, nationality, gender. The precise details of the type of data and the purposes related to this processing can be found in the privacy policy of your employment contract.	Execution of the pre-contractual and employment relationship (art. 6.1.C GDPR).
  9. Randstad may process your data for the purpose of conducting surveys about the services covered by this policy.	Identification and contact details: Name, surname, e-mail address. Data related to the service provided: Information about the offers you have applied for,assessment of the service, proposals for improvement and, in general, any information you provide in this regard.	Randstad's legitimate interest in the evaluation and development of the services it provides as well as in the improvement of interaction with you (art. 6.1.F)
  10. Randstad may process your data for statistical and analytical reporting in relation to the human resources sector and the labour market. In this sense, Randstad has adopted the necessary technical and organisational measures to guarantee the security and integrity of your data, as well as to avoid its alteration, loss, processing, or unauthorised access during the processing necessary to obtain these reports. We also guarantee that the data included in these reports will be fully aggregated and therefore anonymised.	Identification and contact details: First name, surname, e-mail, telephone/mobile number, geography. Data relating to personal characteristics: Gender, age. Interests and opinions on work-related issues: Interests about training needs, skills to be developed and, in general, opinions about the working environment.	Randstad's legitimate interest in carrying out reports on human resources due to its leading position in the sector (art. 6.1.F).
  11. Randstad will carry out the appropriate verifications/checks to guarantee compliance with current legislation at the national level (in Spain and Andorra) and at the international level in terms of tax, labour, social security, and verification in official lists of European and United Nations financial sanctions in the event of a possible employment contract.	All the above-mentioned types of data may be processed, but the processing will depend on the type of check and/or request.	Fulfilment of a legal obligation applicable to Randstad (art. 6.1.C)

   

  In relation to the aforementioned purposes, as long as you do not request the cancellation of the service or the deletion of your personal data, it will be understood that you continue to be interested in Randstad taking you into account both for the selection processes and for the other purposes for which your data is processed based on the execution of the contract.

   

  Regardless of the type of data collected or the source thereof, we inform you that Randstad has adopted the necessary technical and organisational measures to guarantee the security and integrity of your data, as well as to avoid its alteration, loss, unauthorised processing, or access.

   

  In any case, you guarantee that the information provided is true, and you are expressly responsible for any possible consequences that may arise from the falsity of this information.

   

  We also inform you that, in order to keep your personal data up to date, you must inform us of any change thereto. The appropriate tools are available on the website/app.

• where does your data come from?

  Randstad may collect your data from:

  • the forms you fill in. These forms will specify what data is optional and what is strictly necessary in order to fulfil the aforementioned purposes. You should bear in mind that refusal to provide the data indicated as obligatory may imply the impossibility of participating in these selection processes.
  • your interviews with Randstad (video calls, video interviews, recorded interviews, telephone and face-to-face interviews), as well as any personal data you send us via email.
  • the data published on your public social media profiles. This data may be collected in order to contact you as a potential candidate for current or future vacancies, as well as to improve your employability and adaptation to the positions offered.
  • Randstad Clients who, in the context of a recruitment process, communicate to us personal data relating to you so that you can participate in such processes.
  • third parties (referrers) who provide information about your work or professional performance (job references).

• to which recipients will your data be communicated?

  Your data may be disclosed to:

  • Clients or Potential Clients of Randstad who, on their own initiative or at the specific proposal of Randstad, may be interested in the evaluation of your application for a specific or potential job position (only applicable for external selection).
  • The State Security Forces and Corps, the Public Prosecutor's Office, Courts or Tribunals, as well as any public bodies that may require it, such as the National Markets and Competition Commission or the Spanish Data Protection Agency, in compliance with the applicable legal obligations.
  • Third parties, whether or not owned by Randstad, who provide services on our behalf in connection with the stated processing purposes (e.g. processors).
  • Other Randstad Group entities. As Randstad is part of a multinational group of companies, it is sometimes necessary to share personal data with other Randstad Group entities globally (including the group's parent company) in order to comply with legal and regulatory requirements that may apply, as well as to manage our internal administrative processes and services. The details of these entities are available through the following link: http://www.randstad.com/worldwide.

• is your data transferred internationally?

  Providers mentioned in the previous section may process your personal data and carry out international transfers of data outside the European Economic Area (EEA) and to countries for which there is no adequacy decision by the European Commission, which are carried out by establishing the appropriate legal frameworks.

   

  For more information on international data transfers carried out by Randstad's suppliers, please access the section "international data transfers affecting candidates" through the following link.

• how long will we keep your data?

  Once you request the cancellation of the service or the deletion of your personal data, Randstad reserves the right to keep your properly secured data in cases where this is necessary to comply with, among others, the obligations and responsibilities imposed by law, mandatory rules or requirements of competent authorities, all in accordance with applicable regulations and during the legal periods of limitation that may apply.

   

  The foregoing shall also apply in the event that you are terminated as a candidate for your misconduct with respect to Randstad, its personnel, offices, material assets, and/or Randstad's clients, in accordance with the Candidate Terms and Conditions of Use.

   

  Once all the legal retention periods and any actions that may arise from the relationship have expired, your data will be completely deleted.

• what are your rights when you provide us with your data?

  You are guaranteed the rights established in the national legislation in force (in Spain and/or Andorra) on the protection of personal data, and you may exercise these rights, free of charge, and whenever you deem it appropriate.

   

  Likewise, and for the sake of greater transparency and effectiveness in the exercise of your rights, we inform you that the management of your request will be centralised by Randstad España S.L.U.; all of which notwithstanding the possibility of exercising your rights before any of the entities indicated in the section "Who is responsible for the processing of your data"

   

  In this regard, you may exercise your rights of access, rectification, erasure, objection, restriction of processing, portability, and the right to revoke consent given with regard to the processing of your data, without affecting the lawfulness of processing based on consent prior to its withdrawal. To exercise any of the aforementioned rights, you may send your request by e-mail to proteccion.datos@randstad.es or send a written communication to the following mailing address: GRUPO Randstad - Protección de datos, Calle Vía de los Poblados nº 9, Edificio “Trianon”, Bloque B, planta 4ª, 28033, Madrid, attaching a copy of a document proving your identity in all cases. Additionally, in the case of Randstad in Andorra, you can also contact us at the following address: Sant Julià de Lòria, carrer de les Escoles nº 27, 1er, 3ª, Andorra.

  • In the case of the Randstad Group in Spain, you can obtain more detailed information about your rights by accessing the Spanish Data Protection Agency Guide.
  • In the case of Randstad in Andorra, you can obtain more detailed information about your rights by accessing the website of the Andorran Data Protection Agency.

  If you believe that your rights have not been properly exercised or you consider that your data is not being processed correctly, you may address your complaints to the Spanish Data Protection Agency (www.agpd.es), or to the Andorran Data Protection Agency (www.apda.ad/ca).

• changes to this privacy policy

  The terms included in this privacy policy are periodically updated. You can see the date of the last update at the end of this notice. While you may receive reminders when this policy is updated, we encourage you to review it regularly to stay informed of any changes to this policy.

   

  Last update date: 23/12/2024